ADMINGovernment Jobs

Secretary Job Opportunity at Pretoria Head Office: Apply Now


Position: Secretary to the Director (Ref: SEC/PRG 2.1/2023/07-1C)
Contract Duration: 12 months
Salary: R202,233 per annum (Level 05), plus 37% in lieu of benefits
Location: Head Office, Pretoria

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Requirements:

  • An appropriate three-year qualification in Office Administration/Secretarial (or similar)
  • 6-12 months of office administration/secretarial experience or Grade 12 with 2 years of relevant experience
  • Proficiency in writing memos and taking minutes
  • Knowledge of MS Office packages (Word, Outlook, PowerPoint, and Excel)
  • Familiarity with office administration procedures and processes
  • Understanding of Public Service and departmental regulations
  • Strong typing skills
  • Excellent written and verbal communication skills
  • Good telephone etiquette
  • Reliable and trustworthy
  • Ability to maintain confidentiality
  • Strong organizational skills
  • Neat and professional appearance

Duties:

  • Provide secretarial support to the Director
  • Offer clerical support to the Director, including making travel arrangements, arranging meetings and events, processing travel and subsistence claims, and handling invoices
  • Record minutes for Director’s meetings
  • Draft routine correspondence and reports
  • Maintain filing systems
  • Administer leave forms and telephone accounts
  • Procure standard items such as stationery and refreshments
  • Collect relevant documents for Director’s meetings
  • Provide secretarial and receptionist support, including managing phone calls, scheduling appointments, and typing documents
  • Operate office equipment (fax machines, photocopiers)
  • Stay updated on relevant Public Service and departmental policies and procedures

Inquiries: Contact Mbongiseni Nkosi at (012) 399 2202

To apply for a job at the Government Pensions Administration Agency (GPAA), you need to submit a comprehensive CV and a new Z83 form, signed1 2 4 5. The Z83 form can be obtained on the internet at http://www.gpaa.gov.za or from the DPSA website3. The subject line of your email should include the reference number for the job you are applying for1 5. The email should be sent to Recruit3@gpaa.gov.za1 5. It is important to note that if you submit an application using an incorrect application for employment (Z83), it will not be considered3.

Note: This Secretary position is a 12-month contract role, offering secretarial support to the Director at the Government Pensions Administration Agency.


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