How to Write Effective Resume Emails in 2024: Tips and Templates

How to Write Effective Resume Emails in 2024: Tips and Templates

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Tips for Crafting a Standout Email When Sending Your Resume

In today’s competitive job market, knowing how to craft a compelling email when sending your resume can significantly increase your chances of grabbing the attention of potential employers. Here are some key tips to keep in mind:

Find the Hiring Manager’s Contact Details

Before drafting your email, make an effort to find the hiring manager’s contact information. Addressing them by name adds a personal touch and can help your email stand out from the rest.

Use a Professional Email Address

Ensure that your email address reflects professionalism. Avoid using outdated or unprofessional email addresses; instead, opt for one that includes your first and last name.

Time Your Email Strategically

Send your resume email early in the day, preferably before 8 am, to ensure it’s among the first ones the hiring manager sees. Additionally, aim to send it early in the week, ideally on a Monday, for maximum visibility.

Crafting an Effective Subject Line

The subject line of your resume email is your first opportunity to make a positive impression. Follow these guidelines for creating an attention-grabbing subject line:

  • Follow Any Instructions Provided: If the job posting specifies a preferred subject format, adhere to it.
  • Include Essential Details: Ensure your subject line includes the job title and any relevant job ID provided in the posting.
  • Personalize When Possible: If someone referred you for the position, mention this in the subject line to leverage the connection.
resume email

Writing the Email Body

When composing the body of your email, aim for a balance of professionalism and brevity. Here’s a breakdown of what to include:

Greeting and Introduction

  • Address the Hiring Manager by Name: Begin with a formal greeting addressing the hiring manager by their last name, if possible.
  • Provide a Brief Introduction: Introduce yourself briefly and explain the purpose of your email—sending your resume for consideration.

Highlight Your Achievements

  • Share Relevant Achievements: In a concise paragraph, highlight your most notable achievements and how they align with the job requirements.
  • Emphasize Value Proposition: Explain the value you can bring to the company and the skills you possess to achieve success in the role.

Closing and Signature

  • Express Interest and Gratitude: Conclude your email by expressing your eagerness to hear back and potentially meet in person. Avoid sounding overly eager or presumptuous.
  • Include Professional Signature: Sign off with a professional closing such as “Yours faithfully” or “Yours sincerely,” followed by your contact information and LinkedIn profile, if applicable.

Attaching Resume and Cover Letter

Ensure that you attach your resume and, if applicable, a cover letter to the email. Follow these guidelines for attaching documents:

  • Use Clear File Names: Name your attachments in a way that makes them easy to identify, such as “Name_Surname_Resume.pdf” and “Name_Surname_Cover_Letter.pdf.”
  • Choose the Right File Format: Save your documents in PDF format for compatibility and ease of opening.
  • Mind File Size: Keep the file sizes below 10MB to prevent any issues with delivery or download.

Resume Emails Q&A Section

Q: What if the job posting doesn’t provide the hiring manager’s name?

A: If the hiring manager’s name isn’t provided, you can use “Dear Hiring Team” as a generic but professional greeting.

Q: How should I request future job notifications in my email?

A: In your email, include your resume and a brief statement expressing your qualifications and interest in future job openings. Also, indicate your availability and willingness to apply for suitable positions in the future.

Q: How do I ensure my resume email stands out?

A: To stand out, personalize your email, highlight your relevant achievements, and express genuine enthusiasm for the opportunity.


Learn how to craft effective resume emails that grab the attention of hiring managers and increase your chances of landing your dream job. Get tips, templates, and expert advice for writing standout emails when sending your resume.

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