Personal Assistant position at Zutari

Personal Assistant position at Zutari:

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Position: Project and Personal Assistant

  • Location: Tshwane (Pretoria), South Africa
  • Time Type: Full Time
  • Job Requisition ID: Req16336
Personal Assistant position at Zutari

Company Overview:
Zutari is a well-established engineering firm with nearly 90 years of experience. Zutari focus on human-centered engineering solutions and have a positive impact on communities and stakeholders across Africa. The company values diversity, inclusion, and a talented workforce that can co-create engineering solutions.

Personal Assistant Responsibilities:

  • Provide administrative support to the Management Technical Director of the Project Delivery Group.
  • Assist with project management tasks to ensure projects stay on track.
  • Handle administrative tasks such as photocopying, scanning, printing, filing, and archiving.
  • Coordinate meetings and events, including venue arrangements and catering.
  • Log IS problems for staff and coordinate with the IS department.
  • Manage stationery and toner orders.
  • Prepare and send Happy Birthday emails.
  • Update organograms.
  • Handle project and general creditor invoices.
  • Process expense claims and travel bookings.
  • Support project governance and debtor management.
  • Manage schedules and diaries.
  • Maintain relationships with clients and colleagues.
  • Coordinate internal and external communications.
  • Develop and format documentation using appropriate software.

Minimum Requirements:

  • Relevant tertiary qualification (minimum of Grade 12 with relevant short courses training will be considered).
  • Minimum of 8 – 10 years administrative support experience, with 3 years in support capacity to senior management level.
  • Advanced proficiency in MS Office.
  • Excellent time management, organizational, and communication skills.
  • Ability to multitask and prioritize work requests from multiple senior managers.
  • High degree of integrity and confidentiality.
  • Valid driver’s license and own transport.

Skills and Characteristics:

  • Strong communication skills.
  • Strong interpersonal skills.
  • Detail-oriented.
  • Ability to work effectively in a team.
  • Embracing of continuous learning and a passion for co-creating solutions.

Diversity and Equal Opportunity:
Zutari believes in diversity and equal opportunity. Preference will be given to individuals from designated groups within South Africa, in line with the principle of equal opportunity in employment.

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