ADMIN

Personal Assistant position at Zutari


Personal Assistant position at Zutari:

Thank you for reading this post, don't forget to subscribe!

Position: Project and Personal Assistant

  • Location: Tshwane (Pretoria), South Africa
  • Time Type: Full Time
  • Job Requisition ID: Req16336
Personal Assistant position at Zutari

Company Overview:
Zutari is a well-established engineering firm with nearly 90 years of experience. Zutari focus on human-centered engineering solutions and have a positive impact on communities and stakeholders across Africa. The company values diversity, inclusion, and a talented workforce that can co-create engineering solutions.

Personal Assistant Responsibilities:

  • Provide administrative support to the Management Technical Director of the Project Delivery Group.
  • Assist with project management tasks to ensure projects stay on track.
  • Handle administrative tasks such as photocopying, scanning, printing, filing, and archiving.
  • Coordinate meetings and events, including venue arrangements and catering.
  • Log IS problems for staff and coordinate with the IS department.
  • Manage stationery and toner orders.
  • Prepare and send Happy Birthday emails.
  • Update organograms.
  • Handle project and general creditor invoices.
  • Process expense claims and travel bookings.
  • Support project governance and debtor management.
  • Manage schedules and diaries.
  • Maintain relationships with clients and colleagues.
  • Coordinate internal and external communications.
  • Develop and format documentation using appropriate software.

Minimum Requirements:

  • Relevant tertiary qualification (minimum of Grade 12 with relevant short courses training will be considered).
  • Minimum of 8 – 10 years administrative support experience, with 3 years in support capacity to senior management level.
  • Advanced proficiency in MS Office.
  • Excellent time management, organizational, and communication skills.
  • Ability to multitask and prioritize work requests from multiple senior managers.
  • High degree of integrity and confidentiality.
  • Valid driver’s license and own transport.

Skills and Characteristics:

  • Strong communication skills.
  • Strong interpersonal skills.
  • Detail-oriented.
  • Ability to work effectively in a team.
  • Embracing of continuous learning and a passion for co-creating solutions.

Diversity and Equal Opportunity:
Zutari believes in diversity and equal opportunity. Preference will be given to individuals from designated groups within South Africa, in line with the principle of equal opportunity in employment.


Related Articles

Back to top button