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Personal assistant job | department of printing works (3x)


Personal assistant job

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Job Title: PERSONAL ASSISTANT REF NO: GPW 23/79 (X3 POSTS)

Location: Pretoria, South Africa

DEPARTMENT OF GOVERNMENT PRINTING WORKS

Requirements:

  • National Diploma at NQF Level 6 in Office Administration/Public Administration/Public Management/Office Management and Technology
  • Minimum of one year of experience in rendering secretarial, clerical, and administrative support services to Senior Manager
  • Excellent communication and interpersonal skills
  • Discretion and ability to make decisions
  • Advanced typing skills
  • Knowledge of office equipment and procedures
  • Ability to prioritize and manage multiple tasks and projects
  • Strong organizational skills
  • Ability to work independently and as part of a team
  • Good knowledge of relevant legislation and policies
  • Proficient in Microsoft Office Suite and other software

Responsibilities:

  • Provide secretarial and receptionist support to the Senior Manager
  • Answer and direct incoming calls, taking messages and forwarding them to the appropriate person
  • Perform advanced typing tasks with high accuracy
  • Maintain office equipment, such as fax machines and photocopiers, and ensure they are in good working order
  • Record and manage the Senior Manager’s engagements and appointments
  • Coordinate and advise the Senior Manager on engagements and scheduling
  • Provide administrative support services, such as arranging travel and preparing reports
  • Ensure the safekeeping of all documentation in accordance with relevant legislation and policies
  • Scrutinize and summarize routine submissions and reports, making notes and recommendations as necessary
  • Respond to enquiries from internal and external stakeholders and draft related documents
  • Collect, analyze, and collate information requested by the Senior Manager
  • Clarify instructions and take notes on behalf of the Senior Manager
  • Coordinate all travel arrangements meticulously and ensure that you have all the necessary documentation in order.

ENQUIRIES : Mr M Mahlangu Tel No: (012) 748 6317

APPLICATIONS : All applications must be forwarded to: The Branch: Human Resources, Government Printing Works, Private Bag X85, Pretoria, 0001 or be hand delivered to: 149 Bosman Street, Pretoria. FOR ATTENTION : Ms. L Pale / Ms. V Maja, Human Resources Tel No: (012) 764 3976 /012 764 3912

CLOSING DATE : 26 September 2023 (16:00)

NOTE :

Applications must be submitted on the prescribed form Z83 (NB. The new application for employment form can be downloaded at www.dpsa.gov.zavacancies, the old prescribed application for employment form Z83 was withdrawn with effect from 31 December 2020) and must be completed in full with page 2 duly signed (failure to do so will result in your application not being considered), and clear indication of the reference number on the Z83.

The application must include only completed and signed new Z83 Form, obtainable from any Public Service Department or on the internet at www.gov.za, and a detailed Curriculum Vitae. Shortlisted candidates must submit certified copies of their Identity Document, Senior Certificate, and the highest required qualification, along with their driver’s license if necessary, directly to HR on or before the interview date. It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualifications Authority (SAQA). The Government Printing Works reserves the right to fill or not fill its advertised posts. General information.

Applications

Applicants applying for SMS posts are required to successfully complete the Nyukela Public Service Senior Management Leadership Programme (submitted prior to finalization of an appointment) as endorsed by the National School of Government available as an online course on https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.  Applicants are expected to pay for the course and may enroll for it at a cost of R265.00. The duration of the course is 120 hours. The Government Printing Works will subject shortlisted candidates for SMS posts to a technical exercise designed to assess the relevant technical aspects of the job. Following the interview and the technical exercise, the Selection panel will recommend candidates to attend a generic management competency assessment (in compliance with the DPSA Directive on the Implementation of Competency-based assessments).

The competency assessment will be testing generic managerial competencies, using the mandated DPSA SMS competency assessment tools.

If you have not received a response from this institution within three months of the closing date, please consider your application unsuccessful. (Personal assistant job)


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