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Administration Clerk – Inspections & Investigations

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Position: Administration Clerk – Inspections & Investigations
Reference Number: JI 80/2023
Directorate: Legal Services

Salary: R202,233 per annum (Level 05)

Location: Centurion

Requirements:

  • Senior Certificate (Grade 12).
  • Proficiency in computer applications such as MS Word, Excel, and Microsoft Outlook.
  • Knowledge of office administration procedures.
  • Effective verbal and written communication skills.
  • Ability to work independently and collaboratively as part of a team.
  • Strong multitasking skills and general administrative capabilities.
  • Possession of a driver’s license.
  • Proficiency in English and at least one other official language is advantageous.

Duties:

  • Maintain a system for recording, organizing, storing, capturing, and retrieving all correspondence and data within the unit.
  • Maintain and update registers and handle routine inquiries.
  • Perform photocopying, facsimile sending, and receiving.
  • Distribute documents/packages to various stakeholders as needed.
  • Establish and manage the filing system for the unit.
  • Communicate with stakeholders effectively.
  • Arrange travel logistics on short notice.
  • Maintain a record of all incoming and outgoing documents within the unit.

Enquiries: Mr. L. de Souza / Mr. O. Thakadu
Tel No: (012) 321 0303

Note: The successful candidate will play a vital role in the efficient functioning of the Legal Services Directorate by providing administrative support. Proficiency in computer applications and strong organizational skills are essential for this role.

APPLICATIONS: (Administration Clerk – Inspections & Investigations)

  • Pretoria/Centurion: Private Bag 153, Centurion, 0046. Alternatively, applications may be submitted at Block C 3, Eco Origins Office Park, Witch-hazel Street, Centurion, 0046.
  • KwaZulu – Natal Region: P.O. Box 1322 Durban 4000. Alternatively, applications may be handed in at Aqua Sky Building, 275 Anton Lembede Street, 8th Floor, Durban 4001.

CLOSING DATE: 29 September 2023

NOTE:

  • Ensure your application includes the completed and signed new Z83 Form, in effect since 1 January 2021. You can obtain this form from any Public Service Department or from the DPSA website: Z83 Form.
  • Provide a comprehensive and detailed Curriculum Vitae with specific starting and ending dates for all relevant positions, and clearly state the levels and ranks of your experience compared to the Public Service.
  • Include at least three contactable references.
  • Certified copies of your Identity Document, Senior Certificate, and Driver’s License (if necessary) must be submitted by shortlisted candidates to Human Resources on or before the interview date.
  • If you have foreign qualifications, it is your responsibility to have them evaluated by the South African Qualifications Authority (SAQA) and to provide proof of this evaluation (only when shortlisted).
  • Incomplete applications or those received after the closing date will not be considered.
  • Appointment is subject to successful completion of the security clearance process and verification of educational qualification certificates and other suitability checks.
  • Submit all necessary information and attachments when requested.
  • We will limit correspondence to shortlisted candidates due to the expected high volume of responses.
  • If we do not contact you within three months of the closing date, please regard your application as unsuccessful.
  • By submitting the employment application form, you consent to the processing of your personal information under section 11 (1) of the Protection of Personal Information Act, 2013 (POPIA), for recruitment purposes by JICS, its employees, agents, cabinet committees, and sub-contractors.
  • Some candidates may be subject to a skills/knowledge test.
  • Successful candidates will be on a 12-month probation period.
  • JICS reserves the right not to make any appointments to the advertised posts.
  • The successful candidate will be expected to sign a performance agreement.

Please Note:

  • All costs associated with the application will be borne by the applicant.
  • We will make the appointment in accordance with the Public Service Act of 1994.
  • The Judicial Inspectorate for Correctional Services actively promotes diversity and equity in employment, giving preference to Whites, Indians, and people living with disabilities.

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